When it comes to choosing the right photocopier for your business, size really does matter! Your office devices might just be one of the biggest outlays your company has on a monthly basis, so it’s vitally important that you get the balance just right to ensure those costs are minimised.
This is especially true when choosing your photocopier; it’s crucial that you get a machine big enough to deal with the day to day demands of your particular business. Whilst it might seem tempting to save money upfront by buying or leasing a smaller device, if your new photocopier isn’t up to the amount of processing you need it to do then it will simply cost you more in the long run.
On the other hand, if you get a new photocopier that is way too big and over-qualified for the amount of copying you ever do, then you once again just end up paying out unnecessarily for something you don’t really need. It’s a fine balancing act to get your office equipment just right but, luckily for you, North West Digital are here to give you a helping hand.
Five Factors To Consider
In recent years, thanks to the technological advancements, multi-function print, copy and scan devices have become ever more affordable and accessible, meaning that even the smallest of businesses can now enjoy the benefits of having a state-of-the-art photocopier within their own workplace. No more running to the post office or engaging costly print companies, these days, any company of any size can do everything from run off important documents to print their own marketing materials.
However, despite this decrease in the amount these devices cost, they nonetheless remain a significant investment for many businesses, particularly the small to medium enterprises, so it’s important that the right device is chosen to ensure these costs are minimised.
Hence, if you’re about to choose a new photocopier for your business or home office, then you’d be wise to consider the following;
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Price
This is the biggy, as the price is probably the number 1 thing that most people need to consider when choosing their new photocopier.
Remember though, when you’re considering the amount your business can afford to pay for a new photocopier, it’s important to factor in the potential savings that will come from using your newer, more efficient device. You’ll need to take into account the amount of money you will save as a result of the reduced cost of printing, the reduction in waste and energy consumption, the lower cost of consumables, the improvement to your carbon footprint and, of course, your increase in productivity.
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Copy Speed
Particularly if you work in a fast paced environment or have a team of staff that will use the machine for various different outputs, the speed at which your new machine can create photocopies may just be a crucial factor. Copy speed is measured by the number of copies per minute (CPM) a machine can perform, so the higher the CPM rate, the better the device will be for you.
It’s also important to bear in mind the length of time your new photocopier will be with you or how long your lease agreement is for; if you’re going to have the device for several years, don’t just think about how the machine will be used by the business today, think about where the business will be in three or five years and choose a CPM rate that gives you the capacity to scale for business growth.
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Copy Volume
The copy volume number is the maximum number of copies that the machine will execute in a month, so it’s important to think about how many photocopies your business generally makes in an average day or week and extrapolate your required copy volume from there. Whilst machines that operate at the lower end of the CPM speed scale generally have a lower monthly copy volume, there are machines available that are designed for both speed and low copy volumes, which could be more suitable for your business depending on your output and your budget.
As with CPM though, remember to think about where your business will be further down the line and make sure you get a photocopier that will be able to cope with the copy volume demands should your business grow and expand.
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Network Compatibility
Most offices these days rely on a number of networking solutions, from hard wired cables through to Wi-Fi connectivity, depending on the size and needs of their company and industry. Although most of the professional photocopying devices on the market these days have a range of connectivity options as standard, it’s important to ensure your new photocopier will be compatible with your office’s network, as well as all the different inputs and devices used on that network by all your members of staff.
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Aftersales Support
It’s the one that so often gets forgotten, yet it’s crucial that you consider the aftersales care when choosing your new photocopier. It may seem like just an additional expense, but what will happen if your new machine develops a problem that you can’t resolve? Or what if you move offices or change your network system; would you be able to add new remote users or switch your photocopier from a cabled network onto Wi-Fi? Probably not.
So when choosing your new photocopier, make sure you purchase or lease it from a reputable company that can offer you a good standard of aftersales support delivered with a high level of customer service, and make sure your new machine comes with a manufacturer’s warranty as standard.
Speak To Us
Here at NWD, we’ve been selling and leasing photocopiers to businesses in the Manchester area for over 30 years now, so we’ve got a proven track record when it comes to delivering a quality service.
When you contact us, we’ll offer you a free, no-obligation initial consultation so that we can find out your needs, then we get to know exactly how your business works before we find the perfect tailored solution for you. Plus, all of our machines come with a manufacturer’s warranty and are guaranteed by our maintenance agreements, providing you with peace of mind that, should anything go wrong, we’ll sort it out for you in a timely manner.
Why not get in touch with us today to find out how we could help? You can contact us by email at info@, by phone on 0161 477 8950 or simply complete the contact form on the website and one of our friendly team will get back to you for a chat.